| Ministry/Division |
: |
Ministry of Education |
| Agency |
: |
Directorate of Technical Education |
| Procuring Entity Name |
: |
Project Director, Acceleration & Strengthening Skills for Economic Transformation (ASSET) Project |
| Procuring Entity Code |
: |
|
| Procuring Entity District |
: |
Dhaka |
| Expression of Interest for Selection of |
: |
Individual Consultant (National) (Time-Based) |
| Title Of Service |
: |
Selection of Junior Financial Management Specialist |
| EOI Ref. No. |
: |
57.03.0000.000.07.414.24-69 |
| Date |
: |
09/01/2024 |
KEY INFORMATION
|
| Procurement Sub-Method |
: |
Selection of Individual Consultants (SIC) |
FUNDING INFORMATION
|
| Budget and Source of Funds |
: |
Development Budget Grant/Credit |
| Development Partners |
: |
IDA |
PARTICULAR INFORMATION
|
| Project/Programme Name |
: |
|
| EOI Closing Date and Time |
: |
24/01/2024 3.00 PM
|
| Publication Date |
: |
11/01/2024
|
INFORMATION FOR APPLICANT
|
| Brief Description of Assignment |
: |
The Scope of Services is the following:
(a) The Junior FMS will prepare all financial management and accounting documents under the guidance of Financial Management Specialist and under the leadership of PD of the project in accounting and financial management;
(b) Conduct the tasks to ensure transparent and accountable financial management by applying sound technical practices and methods, and collecting and making use of available and necessary data in carrying out the assignment. The consultant is required to train the PMU, grant receiving institutions and implementing agencies financial management staff throughout the assignment;
(c) Be responsible for preparing all financial and accounting documents in line with World Bank Guideline and Public procurement Rules. The Consultant shall maintain financial records and monitoring systems to record and reconcile expenditure, balances, payments, statements and other day to day transactions and reports;
(c) Ensure that all financial management components of projects are implemented according to development partners and government’s finance and expenditure management law and regulations;
(d) Prepare the Financial Management Reports (FMRs), Statement of Expenditure (SOE) and Bank Reconciliation Statements as well as other periodic financial statement;
(e) Prepare Project Financial Management Reports for the PMU, DTE, TMED, ERD, IMED, Planning Commission, implementing partner agencies, the Project Implementation Committee and the Project Steering Committee;
(f) Processing of all payments to contractors, institutions, individual consultants and firms;
(g) Draft Annual and Revised Budgets and design and implement Budget Monitoring systems and procedures;
(h) Reconcile all reports with implementers, World Bank and TMED and MOF;
(i) Receive financial reports from beneficiary institutions, compile and collate them for reporting to the PD PMU, and other Oversight Committees in detailed formats showing institution-wise financial performance as appropriate;
(j) Prepare detailed Fund Flow and Cash Flow Statements and monitor them and report to Project Director;
(k) Prepare Withdrawal Applications for submitting to World Bank funds;
(l) Obtain quarterly and semi-annual fund release from the Government;
(m) Develop a Comprehensive Chart of Accounts;
(n) Ensure the protection of project and TMED/MOE and other partner ministries assets (cash and inventory) through preparation of appropriate books (Fixed Assets Register and Cash Books);
(o) Assist in enforcing internal control policies and procedures;
(p) Implement computerized project accounts;
(q) Interfaces with internal and external as well as Third Party Auditors;
(r) As and when suggested by the Project Director, support to verify assets, perform internal audit, and participate in tendering process and assure that beneficiaries are using the funds provided to them in appropriate manner, having regard to prudence and propriety;
(s) Review all available project documents to facilitate the establishment of accounting and financial management procedures for the management and implementation of the project including a simple tracking system to monitor the implementation of accounting and financial management activities. Set up systems and procedures so that all expenditures can be accurately tracked and processed, and all payments can be made in a time bound manner.
(u) Assist to monitor and update systems and procedures so that the project is managed in the manner agreed upon in the Grant Agreement so far as accounting and finance are concerned, and Accounting and Financial Reports to IDA are sent out in a time-bound manner;
(v) Ensure all accounting and financial controls as required by the IDA are fully complied with;
(w) Ensure the functioning of the accounting database of the PMU and the partner agencies after the same is implemented to ensure that adequate and accurate accounting data-flow is maintained;
(x) Assist in carrying out all cost-accounting related exercises from within the PMU;
(y) Assist beneficiary institutions in terms of accounting and financial management advice wherever necessary;
(z)
(aa) Assist in carrying out of FM reviews by the World Bank;
(bb) In cases of accounting and financial management actions requiring IDA “no objection”, coordinate the dispatch of accounting and financial management documents to IDA, monitor IDA response time on issuing “no objections” at different levels of the accounting and financial management process and follow-up accordingly;
(cc) Ensure timely responses to accounting and financial management questions raised by the World Bank;
(dd) Assist to provide concurrence to Contract Drafts and other documents having fiduciary implications;
(ee) Assist in establishing a financial performance database both for the project as well as for beneficiary institutions and keep the database updated;
(ff) Liaison with all relevant stakeholders to assure that there are no outstanding grievances from their side and that they have a perception that accounting and financial management activities are being performed effectively;
(gg) Assist in establishing and maintaining a central accounting and financial management filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of accounting and financial management by independent external auditors, authorized agents or the World Bank staff during post-accounting and financial management reviews;
(hh) Assist to build up a capacity of Accounts and Finance Department staff. In this connection, provide support and training to the various PMU/DTE and line agencies staff involved in the project on the operation of the procedures outlined in the Project Implementation Manual (PIM), and provide training to address: (i) staff weaknesses that may be identified as part of the supervision or, (ii) training needs expressed by the users of the PIM. Basic accounting and financial management training will also be provided to members of the tender committee and on how to review bids and proposal evaluation reports, in response to the Financial Rules; and (iii) Carry out any other relevant periodic duties that may be assigned by the Project Director from time to time.
The Junior Financial Management Specialist will be a part of the management team in the PMU and will assist Project Director. Support to keep the line agencies fully updated on the financial issues. |
| Experience, Resources and Delivery Capacity Required |
: |
6.1 The Junior FM Specialist will have at least Five (05) years’ experience in accounting and financial management, in a government or semi-government/ autonomous organization/ donor funded project. Experience in accounting and financial management procedures of the World Bank will be required. Familiarity with GOB Financial Rules and Procedures is mandatory. Proven ability to operate and manage project related accounting and financial management is required. Experience in setting up computerized systems of accounting and financial management or operating such systems is necessary.
6.2 Educational, professional and personal qualifications and attributes will include:
• Master’s Degree with honors in relevant discipline, e.g. Commerce, Business Management, Accounting, or other relevant discipline etc.;
• Professional qualification from any of the IFAC bodies such as ICAB/ACCA/CIMA/CMA/CFA is preferable ;
• Excellent skills in project management demonstrated in previous jobs;
• Proven track record in working effectively within multidisciplinary teams;
• Proven skills in planning, communication and presentation;
• Computer literacy and familiarity with accounting and financial management related software;
• Fluency in English and Bengali.;
• Must have typing experience in Bangla;
• Added advantage will be given for public sector experience;
• Work experience in education sector will be given preference;
• Similar nature of assignment in donor funded project accounts (e.g. World Bank, ADB, JICA, OCEF, Danida etc.) will be given preference. |
| Other Details (if applicable) |
: |
1. Place of work: Office of the Project Director, ASSET Project, Directorate of Technical Education, F-4/B, Agargaon A/A, Sher-e-Bangla Nagar, Dhaka-1207
2. Commencement of the Service: 15-03-2024 (Tentative)
3. Certificates related with education, training and experiences must be submitted with the application.
4. Accelerating and Strengthening Skills for Economic Transformation (ASSET) Project now invites eligible applicants express their interest in providing the services. Applicants are invited to provide information indicating that they are qualified to perform the services (complete CV with other details).
5. The consultant will be selected in accordance with the procedures set out in “Procurement Regulations for IPF Borrowers” July 2016 [Revised September 2023] (“Procurement Regulations”).
6. The Procurement Regulations can be viewed at the World Bank’s external website: https://thedocs.worldbank.org/en/doc/178331533065871195-0290022020/original/ProcurementRegulations.pdf
7. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 [Revised September, 2023] (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
8. Interested applicants may obtain the Terms of Reference (TOR) from the office of the ASSET Project during office hours or download from the website: www.asset-dte.gov.bd
9. Further information can be obtained at the address below during office hours [i.e., 09:00 to 16:00 hour].
10. Expressions of Interest (EOI) needs to be submitted (either through e-mail or in person or by mail) to the following address by 15:00 hours (BST) on or before 24 January, 2024. Please clearly mention “Expression of Interest (EoI) for Junior Financial Management Specialist”. |
| Association with foreign firms is |
: |
Not Encouraged |
| Eoi Detail Information |
|---|
| Ref No |
Phasing Of Services |
Location |
Start Date |
Completion Date |
| 57.03.0000.000.07.414.24-69 |
24 Months |
Dhaka |
01-04-2023 |
31-03-2026 |
|
PROCURING ENTITY DETAILS
|
| Name of Official Inviting EOI |
: |
Abu Momtaz Saaduddin Ahmed |
| Designation of Official Inviting EOI |
: |
Project Director (Additional Secretary) |
| Address of Official Inviting EOI |
: |
Office of the Project Director
Accelerating And Strengthening Skills for Economic Transformation (Asset) Project
Directorate of Technical Education
F-4/B, Agargaon A/A, Sher-e-Bangla Nagar, Dhaka-1207 |
| Contact details of Official Inviting EOI |
: |
Phone : 0241024953, Fax : , Email : pd@asset-dte.gov.bd |
| The procuring entity reserves the right to accept or reject all tenders |
