| Ministry/Division |
: |
Ministry of Energy, Power and Minearal Resources |
| Agency |
: |
Dhaka Power Distribution Company Ltd. (DPDC) |
| Procuring Entity Name |
: |
Deputy General Manager (Finance), Regulatory Affairs, DPDC. |
| Procuring Entity Code |
: |
|
| Procuring Entity District |
: |
Dhaka |
| Expression of Interest for Selection of |
: |
Consulting Firm (National) (Lump-Sump) |
| Title Of Service |
: |
Selection of a national consultancy firm to provide consultancy services for implementation of Quality Management System (QMS) (conforming to the requirements of ISO 9001:2015 standard) and 5S method in DPDC. |
| EOI Ref. No. |
: |
87.305.449.02.00.035.2015.498 |
| Date |
: |
22/11/2021 |
KEY INFORMATION
|
| Procurement Sub-Method |
: |
Selection under a Fixed Budget(SFB) |
FUNDING INFORMATION
|
| Budget and Source of Funds |
: |
Own Funds Own Funds |
| Development Partners |
: |
|
PARTICULAR INFORMATION
|
| Project/Programme Name |
: |
|
| EOI Closing Date and Time |
: |
02/01/2022 12:00 hours BST
|
| Publication Date |
: |
15/12/2021
|
INFORMATION FOR APPLICANT
|
| Brief Description of Assignment |
: |
DPDC has decided to engage a competent national consulting firm for providing consultancy services to implement QMS & 5S in DPDC, advice DPDC on the selection of a reputed United Kingdom Accreditation Service (UKAS) accredited Certification Body, assist in final auditing, ensure the attainment of UKAS accredited certificate compliant to ISO 9001:2015 standard with 3 years validity and 5S implementation in selected establishment of DPDC.
The scope of consulting services will include but not limited to the following:
a. Field survey of all types of DPDC offices and review existing vision, mission, goal, objectives, management system, Quality Policy, Quality manual, operating procedure for all types of operation of all offices in DPDC, Work Instructions (WI), record keeping system, forms, registers, orders, other related documents of DPDC and associated external documents (act, rule, regulation etc.).
b. Set appropriate Quality standard, Standard Operating Procedure (SOP) and Work Instructions (WI) for all types of operation of all offices in DPDC.
c. For setting standard, consultant shall review quality standards of similar organizations of Bangladesh (BPDB, DESCO, BREB etc.) and other industry leaders.
d. Compare the findings and carryout a gap analysis to identify the shortcomings regarding DPDC’s Quality standard, manual, SOP, WI, forms, other documents etc., classify the shortcomings (i.e., missing documents, to be modified documents etc.), formulate strategies, suggestions and execute the necessary corrective actions to be compliant with industry best practice.
e. During undertaking the above-mentioned activities, the consultant shall give special emphasis on 5S method.
f. Preparation of a Master Document for all types of operation of all offices in DPDC with considering 5S method, after detail survey of all types of DPDC offices, review, gap analysis, compare with industry best practice and necessary corrective action, which shall include but not limited to: i. Categorized catalogue of all contents ii. DPDC’s vision, mission iii. Goals and SMART Objectives iv. Quality Policy v. Quality manual vi. Standard Operating Procedures for all types of operation of all offices in DPDC vii. All Work Instructions (WI), forms, records, registers, flow-charts etc. viii. all other related external documents (e.g., Electricity act-2018, Electricity Rules-2020, BERC regulation, Electricity Grid code etc.)
g. Conduction of training to each and every employee of DPDC on newly prepared Master Document containing Quality Policy, Quality manual, Standard Operating Procedures, Works Instructions (WI), forms, records, flow-charts etc. to achieve required level of preparation for Stage-1 and Stage-2 audit of ISO Certification Body with consideration of 5S method.
h. Implement and monitor 5S method in following offices and establishments of DPDC, which will be assessed and approved by 5S Evaluation Team:
i. 02 (Two) substations, 01 no. 132/33 kV and 01 no. 33/11kV S/S, selected by DPDC.
ii. 03 (Three) NOCS offices (01 NOCS in each zone), selected by DPDC.
iii. DPDC Central store (Development), Tongi.
iv. all offices and establishments of DPDC Head Quarter (Ground Floor, 2nd Floor, 3rd Floor & 12th Floor, Bidyut Bhaban, 1 Abdul Gani Road, Dhaka).
i. Preparation of Internal audit plan with detail procedure to assess the level of compliance of QMS and 5S.
j. In house development of Resource Persons: Conduction of training to 30 (Thirty) DPDC personnel to be qualified as Internal Auditor/TOT (Training of Trainers) on requirements of QMS, 5S method & Internal audit plan.
k. Assist DPDC in the selection process (Preparation of REOI notice, RFP document, Clarification, negotiation process) and signing of contract with a reputed UKAS accredited Certification Body (CB).
l. Close out all the NCs (Non-conformities) identified by Certification Body (CB) during Stage -1 audit of CB by taking necessary corrective actions.
m. Management review and conduct internal audit to determine the preparedness of DPDC for final audit (Stage-2 audit of CB).
n. Assist and guide DPDC in final auditing (Stage-2 audit) of Certification Body and ensure attainment of ISO 9001:2015 certificate (from UKAS accredited Certification Body) with 3 years validity for all establishment of DPDC.
o. Surveillance audit and refresher training to prepare all employees of all establishments of DPDC for the 02 (two) surveillance audits by Certification Body at 12 & 24 months interval after the issuance of ISO certificate.
p. Review and close out all NCs (Nonconformities) identified by Certification Body (CB) during surveillance audit – 1 & 2 by taking necessary corrective actions.
q. Surveillance audit and refresher training for all employees of all establishments of DPDC to maintain the system and make it self-sustainable as per guideline of 5S at 12 & 24 months interval after the issuance of ISO certificate. |
| Experience, Resources and Delivery Capacity Required |
: |
EOI is invited from eligible consulting firms in single or in the form of Joint Venture or association/consortium. Consulting firm is required to:
i. have 03 (Three) years’ experience in consultancy services.
ii. have experience to provide consulting services for implementation of standards compliant to ISO leading to certification in at least 03 (Three) Govt./Semi Govt./Corporate organizations/companies in Bangladesh.
iii. have expertise/knowledge on 5S, TQM, QMS.
iv. demonstrate the current soundness of the firm's financial position by submitting audited balance sheets and income statements for the last 3 (Three) years.
v. have sufficient no. of key professionals (preferably 07 or more) having minimum graduate degree (with at least One Electrical Engineer) with expertise in the relevant fields to carry out the proposed consulting services and shall furnish the list of key professionals and their CV with photograph. |
| Other Details (if applicable) |
: |
i) EOI’s submitted by firms will be screened and shortlisted according to Public Procurement Rule (PPR)-2008. Only shortlisted firms will be invited to submit proposal.
ii) EOI should contain the following (but not limited to):
1. Company brochures summarizing their facilities and areas of expertise.
2. Descriptions of similar assignments
3. Experience in similar operating environments and conditions;
4. Appropriate experience and professional qualifications, certificates of Key experts and adequate resources to carry out the assignment.
5. Audited balance sheets and income statements for the last 3 (three) years.
6. Agreement of Joint Venture, or association/consortium, if applicable.
7. Duly filled up and signed all Forms of Expression of Interest with appropriate information
8. Work Plan and methodology to conduct the proposed assignment.
iii) EOI as well as forms/supporting documents attached shall be written in English. Documents originally written in other than English should be translated into English and attached to the copy of original duly authenticated by competent authority.
iv) REOI notice and Forms of Expression of Interest are posted on DPDC website: www.dpdc.org.bd. REOI notice was also published on 22/11/2021 in the following daily newspapers: Bangladesh Protidin, Kaler Kontho, Financial Express, Daily Sun.
v) 2 (Two) signed copies of EOI along with 1(one) original shall be submitted in a sealed envelope mentioning “Selection of a national consultancy firm to provide consultancy services for implementation of Quality Management System (QMS) (conforming to the requirements of ISO 9001:2015 standard) and 5S method in DPDC.” on top of the sealed envelope to Office of the DGM (Finance), Regulatory Affairs, DPDC, Level-02, Bidyut Bhaban, 1 Abdul Gani Road, Dhaka –1000, Bangladesh by 12: 00 hours BST, Date: : 02 /01 /2022
vi) Interested applicants may obtain further information from office of the DGM (Finance), Regulatory Affairs, DPDC during office hours (9:00 to 17:00 hours BST) |
| Association with foreign firms is |
: |
Not Applicable |
| Eoi Detail Information |
|---|
| Ref No |
Phasing Of Services |
Location |
Start Date |
Completion Date |
| 87.305.449.02.00.035.2015.498 |
2 |
Dhaka |
|
|
|
PROCURING ENTITY DETAILS
|
| Name of Official Inviting EOI |
: |
Suvashis Majumder |
| Designation of Official Inviting EOI |
: |
Deputy General Manager (Finance), Regulatory Affairs, DPDC. |
| Address of Official Inviting EOI |
: |
Office of the DGM (Finance), Regulatory Affairs, DPDC,
Level-02, Bidyut Bhaban, 1 Abdul Gani Road, Dhaka –1000, Bangladesh. |
| Contact details of Official Inviting EOI |
: |
Phone : +88 02 9588467, Fax : , Email : dgmfra@dpdc.org.bd |
Advertisement Corrigendum(s) |
|---|
Date Of Corrigendum |
: |
30/12/2021 |
| Brief Description |
: |
Time Extension of EOI submission |
| Last Date Of Submission |
: |
16/01/2022 |
| Last Time Of Submission |
: |
12:00 hours BST |
| Status |
: |
Active |
|
| The procuring entity reserves the right to accept or reject all tenders |
