| Brief Description of Assignment |
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The PMC firm will establish a local presence and close cooperation with PMU management. Itwill report directly to the Project Director on progress made andalso will have the responsibility to raise any issues for taking corrective action as required.The PMC willestablish itsoffice facilities withinthe PMU based in DoF, Dhaka. The PMC will be provided with full access to all available project documentation necessary for fulfillment of their role.
The PMC will be required to work in close co-ordination with the PD and the PMU. While overall project delivery remains full responsibility of the PD/PMU, the PMC will be measured by its success in enabling the PD/PMU successfully deliver the project activities and objectives. In this context, the PMC services will include but not limited to the following tasks:
(i) Provide project controls (plan, schedules, risks etc.) and work with PD to ensure the PMU’s effective operation and program deliverables.
(ii) Work with the PD/PMU to ensure, in line with the approved GoB Development Project Proposal (DPP), compliance to WB financing and project agreements and its covenants, especially in the area of citizen engagement, and with a view to achieve agreed-upon project [interim] monitoring indicators in the results frame.
(iii) Provide for consistency and compliance with the agreed GoB and WB procedures and key results to be achieved during project implementation.
(iv) Assist in maintaining, updating and monitoring Procurement and Activity Master Schedule;assist the PMU to develop annual work plans and implementation schedule and in implementing, managing and monitoring program activities, assess reasons for delay and identify means for improvement, review reasonability of the proposals prepared by the relevant consultants.
(v) Provideadvice and training to the PMU/DoF’s SCMFP technical staff onsupervision and monitoring for successful implementation of project activities, including but not limited to formulation and mobilization, management, procurement, monitoring and evaluation, financial, technical, and environmental management aspects and community approaches.
(vi) Advise the PD/PMUand ensure the quality preparation of RFP/REoI, bid documents, tendering process, responses to potential queries of the bidders. To this end, the PMC is expected to use its own expert staff mentoring and working with the PMU,DOF procurement officers.
(vii) Assist PMU in the evaluation of bids,bid evaluation reports in accordance with GoB/WB procurement guidelines.Assist the PD/PMU for contract negotiation process and contract award.
(viii) Support the PMU in management and administration of the contract agreements with the contractors engaged for the various SCMFP components.
(ix) Support PMU to establish and maintain cost control, monitoring of payment certificates
(x) Assist the PMU in monitoring the quality of services of other individual consultants and consulting firms working in the project; reviewing their reports and provide feedback to the PMU.
(xi) Provide assistanceto PD/responsible PMU staff in organization of, and participation in initial kick-off meetings with Contractors and relevant stakeholders.
(xii) Assist the PD/PMU taking timely measures to ensure that contractors’ deliverables are not hampered by undue delays.
(xiii) Assist PD/PMU in checking and approval of designs, plans, technical calculations and drawings submitted by contractor; provide assistance for checking on correctness of Contractors’ final technical documentation, operation and maintenance manuals.
(xiv) Assist the PD/PMU in inspection of quality and supervision of construction works, installation of equipment and testing, in order to ensure that the works are implemented, and goods supplied in accordance with the designs, specifications and terms and conditions of the relevant works and supply contracts.
(xv) Ensure procurement activities are in line with the SCMFP’s environmental and social management plan (ESMP) and guide the environmental and social safeguards staff of the PMU in overall implementation of theESMP and with the monitoring of contractors’ implementation of identified environmental mitigation measures.
(xvi) Advise PMU in managing and sequencing any changes of project scope, schedule and costing into the revision process of DPP.
(xvii) Assist in establishing a cohesive and effective project management automation system, including for procurement management.
(xviii) Jointly with PMU, carry out regular field supervision activities.
(xix) Assist PMU in preparing evaluation documents and reports.
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| Experience, Resources and Delivery Capacity Required |
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1. Contract Duration: The PMC will be engaged for initial 24 months with an option for additional 12-month extension subject to satisfactory implementation and need of the project.
2. Qualification of the Firm
The PMC firm shall have at least 15-year experience in investment project management preferably in Marine Fisheries/Aquaculture/Aquatic Resources Management/Agriculture, along with design, construction and supervisory work on various types of civil works, goods and technical areas in the project subject matter. Prior experience with WB and/or other Multilateral Development Banks multidisciplinary investment programs/projects of comparable size and complexity is mandatory. The firm shall have a multidisciplinary team of experienced experts comprising managerial,procurement, technical, and monitoring and supervision capability. The firm shall have the ability to mobilize international and national consultants with expertise in project management and implementation, procurement, design and operation systems, controls, and communication. The firm shall further have sufficient capacity to back-stop the PMC team in the field and provide/mobilize additional needed expertise as identified by that team at a short notice. The consultant should also be able to design field data collection using qualitative and quantitative data collection methods, relevant software and analysis, organize training and regular assistance to PMU, field officials of DoF,relevant project staff and consultants of SDFto carry out such data collectionas necessary for supporting project activitiesacross the project command area.
3. PMC Team Composition
As a minimum, the firm will provide the services of the following Key Experts:
a. Project Manager/Chief of Party (international; up to 24man-months with options for additional 12-month extension);
b. Deputy Project Manager/Deputy Chief of Party (national; up to 24 man-months with options for additional 12-month extension);
c. Senior Procurement Adviser (international; up to 24 man-months with options for additional 8-month extension);
d. M&E Specialist (international; up to 18 man-months);
e. Senior Coastal Fisheries Management/Community Co-management and Planning Specialist (international or national; up to 24 man-months with options for additional 12-month extension);
f. Any other necessary expert/ and essential support staff should be included in the PMC proposal as needed for successful implementation of the project.
4. The Project Manager/Chief of Party will have an advance graduate degree in Business Management, Economics/ Finance, Engineering or Natural Sciences with at least 15 years of project management experience, leading large multidisciplinary teams in international project finance and significant exposure to investment project finance from the WB or other MDBs. Investment project and major (institutional) sector reform experience in the fisheries sector is highly desirable. Project Management Professional (PMP) certification will be a plus. The Project Manager will have overall responsibility for the PMC work and oversee the PMC work planning, implementation and tracking of project activities and specified deliverables. The Project Manager will have demonstrated team and people management skills and perform his duties with integrity. In this context, successful project managed experience track record in South Asia is highly desirable. S/he will perform a wide range of duties which include but are not limited to the following:
? Manage PMC team working with PMU to implement the program
? Establish and maintain working relations with PMU team and its management.
? Ensure executionof the programbased on the detailed program-wide and annual work plans developed and operationalized by the PMC and the PMU in line with the Program appraisal document (PAD) and the Project Operations Manual (POM).
? Develop and help operationalize project management processes, systems, forms, and records to document project activities. Advise the PMU staff setting up the project documentation system to ensure that all project information is appropriately documented and maintained.Advise the PMU for preparation of quality progress reports.
? Monitor the progress of the project and make adjustments as necessary to enable the PMU to ensure the successful completion of the project.
? Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
? Review the quality of the work completed with the programteam on a regular basis to ensure that it meets the project standards
Ensure Quality Control of PMC services
? Create and maintain program plan, risks/issues etc., per above.
? Ensure quality control of all documents and reports prepared by/for the PMU, DoF
? Monitor, review and advise the approval of all budgeted project expenditures.
? Develop and monitor project spending projections in conjunction with the Financial Manager (FM)and the procurement staff of the PMU and report on actual and variance on a periodic basis
? ManagePMC contract funds according to established accounting policies and procedures
? Ensure that all records for the project are up to date and activities are properly documented
? Guide the preparation of procurement and financial reports and supporting documentation as outlined in financial agreements for the project.
5. The DeputyProject Manager /Deputy Chief of Partywill work hand in hand with the Chief of Party and will ensure day-to-day project activities are properly implemented, monitored and documented.S/hewill play a major role in establishing a collaborative interface with the PMC team and the PMU. The DCP be a Bangladeshi national, with investment project management experience of no less than 15 years,including solid understanding of and experience with the GOB DPP preparation and approval process, good communication skills, familiar with the fisheries sector, sector policies and regulations, fisheries and mariculture/aquaculture management and practices in Bangladesh. He/she will have experience in project management and planning and proven track record with World Bank or otherinternationally financed investment projects. He/she will have an advance degree in business management, natural resources management, engineering, or field relevant to the project subject matter.Speaking fluency and demonstrated excellent writing skills in English are required. S/he should be able to undertake frequent and/or prolonged field travels on project related assignments.
5. The Senior Procurement Adviser will be a qualified senior procurement specialistwith at least 15 years of experience in World Bank-finance procurement and or contract management, ideally involving WB or other MDB investment projects in Bangladesh. He/she should have experience intender/bidding process and documents for procurement of consultants, services, goods, and work in accordance withWBG procurement rules, including large consultants and/or service contracts exceeding US $2 million as well as works contracts exceeding US $15 million. Knowledge of FIDIC international standards, disbursement and fiduciary monitoring will be a plus. Working experiencein fisheries sector as with information technology, design, and engineering will be also a plus.S/he should be well versed with WBG procurement guidelines and bid evaluation process and able to demonstrate successful experience organizing, leading, and mentoring larger procurement team(s) of several procurement specialists working simultaneously on large, multisectoral investment projects.
6. The Monitoring and Evaluation (M&E) Specialist will assist the PMU to design, deploy,and maintain project monitoring system tracking the project results based on (Project’s Results Framework (PRF) that also meets GoB reporting requirements. The M&E system should further allow for interfacing with the SDF reporting under Component 3. S/he will work with PMU M&E specialist to ensure the mechanics of M&E is well understood, and the necessary skills are acquired for the duration of the project. S/he will advise on all data collection, analysis, and learning activities to help ensure accountability and efficiency from start to finish for all activities under the projects.S/he will support the development of a monitoring system project grant(s)including monitoring data quality, tracking the progress of activities, and contributing to staff capacity building.S/he will advise and guide the DPD/APD(s)responsible for M&Ein reviewing the performance of existing PMU management information systems to help identify potential modifications or need for resources.S/he will oversee and ensure the preparation of M&E reports onproject results in the agreed frequency, including regular and systematic reporting to the WB project implementation support missions. The position requires advance degree in business administration, information management, project management, finance or other relevant academic background and at least 12 years of demonstrated investment project M&E experience.A PMP certification and at least 7 years of M&E experience with World Bank or other MDB investment projects would be a plus.
7. The Senior Fisheries Management/Community Co-management and PlanningSpecialistwill advise and assist the PD/PMU inproject investment and DOF capacity-building/training activities related to fisheriesmanagement and governance,including supporting the PMU in implementation of activities related to fisheries managementpolicies, development strategy and institutional reforms, with specific focus on enabling and operationalizing at scale of community co-management. S/he will provide for specific technical advice to PMU teams on drafting TORs, reviewing consultant’s deliverables, preparing and leading technical consultations, help with develop and update relevant rules and guidelines for fisheries management and provide technical support in the implementation of such guidelines, support the work of the PMU’s regional technical/expert group related to fisheries management (if applicable)and contribute to the work of SDF groups working with communitieson fisheries co-management. S/he will work with M&E officers in ensuring that the monitoring work serves the objective of fisheries management.S/he will hold advance degree (or applicable work experience) in fisheries management, mariculture, aquaculture, or in other relevant fields and will have at least 20 years’ international experience in applied fisheries management and community co-management in developing countries, including at least 10 years of work in the private sector.
8. Selection method
The PMC will be selected competitively based on in accordance selection method as set forth in the World Bank Procurement Regulations for IPF Borrowers, July 2016 revised November 2017.
The consultant selection will be via quality- and cost-based selection procedures (85:15 weighting). Quality scoring will evaluate the proposed Key Experts (55); the Consultant’s overall plan for meeting the consultancy objectives, including overall team composition with roles, responsibilities, qualifications of additional team members (if any) proposed by the consultant as necessary for meeting of these objectives (15); and the Consultants experience with similar assignment and demonstrated capacity to back-stop the PMC field team (15). The PMCis expected to commence the services by September 2019.
9. List of Reports, Schedule of Deliveries, Duration
The PMC services are expected to deliver tangible and non-tangible outputs for the duration of their assistance. The tangible outputs will include
a. Creatingproject management systems and controls, PMU staff training and work-programs (including KPI),manuals and guidance notes, PowerPoint decks, Excel, and MS Project sheets and reportsdocumenting approach, methods, outputs, results, inferences, project plan etc.
b. Implementation plans includingdetailed documents listing implementation processsteps and responsibilities, and a Gantt chart etc.;
c. Technical specs and bidding documents;
d. Implementation trackers supporting M&E; plans, guidance documents detailing step by step processes and evaluation methods, templates in excel sheets to track progress of implementation of new process etc;
e. Training tools and materials.
10. The PMC team working hand in hand with the PMU is expected to provideintangible outputs for the DoF which will lead to increased project management capability for the Client teams working closely with the consulting teams. The PMU team is expected to build confidence and skills over time in delivering on project tasks. This will help optimize project management costs.
PMC Contract Reporting:
11. The PMC will produce an Inception Report–six weeks after contract signing. The IR will analyze the project mobilization requirements, project control system needs, detail/updatePMU work plan including, an updatedprocurement plan of activities (Comp 1 and 2)for the 18 months ahead with costing and detailing of the methods of procurement and timeline. The IR will include a description of the approach to establish project monitoring baseline. The IR will be presented to the PD and will be finalized following consultation with PMU management and the WBG team.The submission of IR will be the milestone of 1stpost-contract signing payment.
12. The PMC will produce six-monthly activity Progress Reportsfollowing on the contract signing. Each report will include the project activity status, the procurement status, and disbursement status/projections; as well as abrief update on the support provided by the PMC by project component and management activities; summary of training conducted, summary of safeguards issues if any, summary of results of field visits, etc. The reports should further identify any project management issues, bottlenecks, stakeholder issues, and/or other implementation risks update. The consultant will provide a plan of actions to address risks and issues encountered during project implementation with PMU management. Draft reports, technical documents will be attached as necessary. A summary of workshops conducted with different stakeholders at PMU in relation to project activities will be attached as needed. These reports will serve as milestones for payments to be executed by the Client.
13. The PMC will prepare anImplementation Summary Report prior to completion of month 24 of the contract. It will include an updated work plan, including PP for the next 36 months of project implementation and a progress report with results from the M&E based on Project PRF. It will include an assessment of risks, issues encountered and recommendations for mitigation. In case of contract extension, this report will be updated and finalized at the end of the month 36 of the contract.
14. Payments would be made after submission of the reports to thePMU management. All relevant taxes and VAT shall be deducted at source at the applicable rates by the Government of Bangladesh.
Period of the PMC Assignment
15. The total duration of the PMC consultancy services will be 24 months from the date of contract signing, with option for additional 12 months extension subject to achieving successfully achieving the consultancy’s objectives.
IndicativeContent of the Progress Reports
16. The Progress reports will include a reference to the Work Plan developed in the Inception Report to show progress of activities in the previous period, and expected activities in the following period. The contents of the reports on the status of project implementation will be discussed and agreed with PMU. However, the reports will include but will not be limited to the following:
a. progress related to project prior to placement of PMC; work plans, Gantt charts, procurement plan, tables, presentations; survey documents and data collected; reference to any papers related to the project activities;
b. summary of main issues, challenges and obstacles including recommended corrective measures to be taken;
c. procurement status report;
d. summary of disbursements by category;
e. actual status of deliverables/works in percentage;
f. monitoring of compliance to financing agreement and covenants.
g. summary of action required by component;
h. progress report containing physical and financial progress of each component;
i. progress report on quality assurance of works (if applicable);
j. notes, reports, presentation and minutes of meetings with WBGimplementation support missions;
k. performance reports of completed works; notes/reports required for any approval from WBG;
l. reports on completion of consultancy services and goods &equipment purchased under the project etc.;
m. Planned activities for the next reporting period;
n. actual status of implementation of ESMF and EMP;
o. annexes (plans, schedules, progress photographs, maps etc.);
p. When applicable, the complete documentation of project completion or completion of the PMC assignment, whichever is earlier; etc.
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